Privacy Policy | Zenixspace

1. Introduction
Zenixspace (“Zenixspace”, “we”, “us”, “our”) is committed to protecting the privacy and personal data of individuals who interact with us.
This Privacy Policy explains how we collect, use, store, share and protect personal information in connection with our website [https://www.zenixspace.com] (the “Website”) and our business activities.
Zenixspace operates through affiliated entities in Switzerland, Germany, Spain, Italy, France, the Netherlands, the United Kingdom, Ireland, and the United States. This Privacy Policy applies across all Zenixspace entities unless stated otherwise.
By using our Website or otherwise interacting with us, you acknowledge that your personal information will be handled as described in this Privacy Policy.

2. Personal Information
“Personal Information” (or “personal data”) means any information relating to an identified or identifiable natural person, including information that identifies you directly or indirectly, as defined under applicable data protection laws (including the EU GDPR, UK GDPR and the Swiss Federal Act on Data Protection).

3. Personal Information We Collect
Depending on how you interact with Zenixspace, we may collect the following categories of personal information:

Identification and contact details (e.g. name, email address, phone number, mailing address)
Professional or business information (e.g. company name, role, industry)
Communication data (e.g. emails, inquiries, feedback, messages sent through the Website)
Transactional or administrative information (where applicable)
Technical and usage data (e.g. IP address, browser type, operating system, device identifiers,Website interaction data)
Recruitment-related information (for job applicants, contractors or collaborators), such as CVs, professional experience, qualifications and references, where relevant and lawful
Any other information you voluntarily provide to us

We do not intentionally collect sensitive personal data unless required and permitted by law.

4. How We Collect Personal Information
We collect personal information through:

Direct interactions — when you contact us, subscribe to communications, apply for a role, or otherwise provide information via the Website or email
Automated means — through cookies, analytics tools and similar technologies when you visit or use our Website
Third parties — such as service providers, partners, or publicly available sources, where lawful and relevant

Providing personal information is generally optional, but failure to do so may limit our ability to respond or provide services.

5. Purposes of Processing
We process personal information for the following purposes:

Operating, maintaining and improving our Website and services
Responding to inquiries and communicating with users, clients and partners
Managing business relationships and operations
Administering recruitment, contracting and onboarding processes
Ensuring Website security, preventing fraud
and misusePerforming analytics and improving user experience
Complying with legal, tax, accounting and regulatory obligations
Sending news, updates or marketing communications, where consent is required and given

Personal information is processed only where we have a valid legal basis, including consent, contractual necessity, legal obligation, or legitimate interests.

6. Disclosure of Personal Information
We may disclose personal information to:

Zenixspace affiliates and group entities
Trusted service providers and professional advisors (e.g. IT, hosting, analytics, legal, accounting, HR, payment services)
Public authorities or regulatory bodies, where required by law
Third parties in connection with a business restructuring, sale, merger or similar transaction

All third parties are required to protect personal information and use it only for authorized purposes.

7. Cookies and Analytics
Our Website uses cookies and similar technologies to ensure functionality, analyze performance, and improve user experience.
Where required by law, we obtain consent before placing non-essential cookies. You may manage cookie preferences through your browser settings or any cookie banner provided on the Website.
Further information may be provided in a separate Cookie Policy, where applicable.

8. International Data Transfers
Because Zenixspace operates globally, personal information may be transferred to, stored or processed in countries outside your country of residence, including the United States.
Where such transfers occur, we implement appropriate safeguards, including:

EU-approved Standard Contractual Clauses
UK data transfer mechanisms
Adequacy decisions where applicable
Technical and organizational security measures

to ensure compliance with applicable data protection laws.

9. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law.
Retention periods depend on the type of data, the purpose of processing, and legal obligations. When data is no longer required, it is securely deleted or anonymized.

10. Your Rights
Depending on your jurisdiction, you may have the right to:

Access your personal information
Request correction or updating of inaccurate data
Request deletion of your personal information
Restrict or object to certain processing activities
Withdraw consent at any time (where processing is consent-based)
Lodge a complaint with a data protection authority

Requests can be made using the contact details below.

11. Security
We maintain appropriate technical and organizational safeguards designed to protect personal information against unauthorized access, loss or misuse.
Despite these efforts, no online system can be guaranteed to be completely secure.

12. Third-Party Websites
Our Website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of such third parties, and encourage you to review their privacy policies.

13. Children’s Privacy
Our Website is not intended for children. We do not knowingly collect personal information from individuals under the age of 16 (or such higher age as required by applicable law).

14. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last updated” date. Continued use of the Website after such changes constitutes acceptance of the revised policy.

15. Contact
For questions, requests or concerns regarding this Privacy Policy or our processing of personal information, please contact:
Email: info@zenixspace.com
Address: Limmatquai 2, Zurich, Switzerland